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You are here: Home / Business / Free Travel Expense Report Template Download

Free Travel Expense Report Template Download

Available for Download in PDF, Google Sheet, EXCEL Format


Download PDFDownload Google SheetDownload EXCEL

Travel Expense Report Template Preview

travel-expense-report-template.xlsx


Day 1


Employee Paid

($

0.58)

($

- )

($

- )


Company Card

($

- )

Day 2


Employee Paid

($

0.58)

($

- )

($

- )


Company Card

($

- )

Day 3


Employee Paid

($

0.58)

($

- )

($

- )


Company Card

($

- )


Day 4


Employee Paid

($

0.58)

($

- )

($

- )


Company Card

($

- )

Day 5


Employee Paid

($

0.58)

($

- )

($

- )


Company Card

($

- )

Day 6


Employee Paid

($

0.58)

($

- )

($

- )



Company Card

($

- )

Day 7


Employee Paid

($

0.58)

($

- )

($

- )


Company Card

($

- )

TOTALS

($

- )

($

- )

($

- )

0.0)

($

- )

($

- )

($

- )

($

- )

($

- )

($

- )



image

Employee Paid = Company Credit Card =

- )

($

Total Trip Cost (1+2)

(2) Total Credit Card Expenses

(1) Total Personal Expenses


( * ) Explanation of Miscellaneous Items

(day & item)

0.575)

($

& Location

$

rate

miles

Date


Total Credit Card


Total Personal

Miscellaneous

explain below *

Tolls / Taxi Parking / Bus


Air / Rail

Mileage


Tips


Meals


Hotel

Account for misc. expense

Cost Center

MISCELLANEOUS $


to


from

Account for travel expense

Cost Center

TRAVEL $

Purpose of Trip:

Destination:

Travel Dates:

NAME:

Instructions:

  1. Complete all areas of this spreadsheet and save as a file.

  2. Print the completed copy of the spreadsheet, attach receipts, sign and obtain supersvision signature.

  3. Submit all paperwork to Accounting.

  4. Send an electronic copy of the file to the BASC Exec. Admin.

Assistant.

Brockport Auxiliary Service Corporation - Travel Expense Report / Request for Reimbursement

Reimbursable expenses paid personally by employee. Receipts required. Attach receipts to this form.


Expenses paid on BASC Credit Card. Attach copies of receipts to this form.



Date


Total Trip Cost =


Employee Signature:

Total of all expenses incurred by both employee and BASC.


Page

of #


Date

Supervisor Signature:








Cost Center

Name


1100

1150

Union Square

Subway


1200

Dining Service Admin


1300

Concessions


1400

1450

Trax

Eagle’s Nest


1475

The Café @ College Suites


1500

Brockway Dining Room


1600

1700

Bakery/Commissary

Harrison Dining Room


1900

Maintenance


2000

Summer Programs


2100

2200

Garnishes Catering

Marketing Department


3000

Bookstore


3100

Jitterbugs


3200

3400

Aerie

Hartwell


4000

Vending


5000

Laundry


5500

6100

Real Estate Mgmt

Transportation


9000

Easy Money


9100

IT


9200

9300

Business Services

Kinetic Kafe


9500

Conferences & Events


9999

Administration, Business Office, HR, IT & Accounting



Travel Expense Report Template Thumbnail Preview

Travel Expense Report Template

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Text Preview:

Brockport Auxiliary Service Corporation - Travel Expense Report / Request for Reimbursement NAME: TRAVEL $ Cost Center Account for travel expense Travel Dates: from to MISCELLANEOUS $ Cost Center Account for misc. expense Purpose of Trip: Destination: Instructions: 1) Complete all areas of this spreadsheet and save as a file. 2) Print the completed copy of the spreadsheet, attach receipts, sign and obtain supersvision signature. 3) Submit all paperwork to Accounting. 4) Send an electronic copy of the file to the BASC Exec. Admin. Assistant. Hotel Meals Tips Mileage rate Air / Rail Date & Location Day 1 miles $ Tolls / Taxi Parking / Bus Miscellaneous explain below * Total Personal Total Credit Card ($ 0.575) Employee Paid ($ 0.58) ($ -  ) ($ -  ) Company Card ($ -  ) Day 2 Employee Paid ($ 0.58) ($ -  ) ($ -  ) Company Card ($ -  ) Day 3 Employee Paid ($ 0.58) ($ -  ) ($ -  ) Company Card ($ -  ) Day 4 Employee Paid ($ 0.58) ($ -  ) ($ -  ) Company Card ($ -  ) Day 5 Employee Paid ($ 0.58) ($ -  ) ($ -  ) Company Card ($ -  ) Day 6 Employee Paid ($ 0.58) ($ -  ) ($ -  ) Company Card ($ -  ) Day 7 Employee Paid ($ 0.58) ($ -  ) ($ -  ) Company Card ($ -  ) TOTALS ($ -  ) ($ -  ) ($ -  ) 0.0) ($ -  ) ($ -  ) ($ -  ) ($ -  ) ($ -  ) ($ -  ) ( * ) Explanation of Miscellaneous Items (day & item) (1) Total Personal Expenses (2) Total Credit Card Expenses Total Trip Cost (1+2) Employee Paid = Reimbursable expenses paid personally by employee. Receipts required. Attach receipts to this form. ($ -  ) Company Credit Card = Expenses paid on BASC Credit Card. Attach copies of receipts to this form. Total Trip Cost = Total of all expenses incurred by both employee and BASC. Employee Signature: Date Page of # Supervisor Signature: Date ========1======== Cost Center Name 1100 Union Square 1150 Subway 1200 Dining Service Admin 1300 Concessions 1400 Trax 1450 Eagle’s Nest 1475 The Café @ College Suites 1500 Brockway Dining Room 1600 Bakery/Commissary 1700 Harrison Dining Room 1900 Maintenance 2000 Summer Programs 2100 Garnishes Catering 2200 Marketing Department 3000 Bookstore 3100 Jitterbugs 3200 Aerie 3400 Hartwell 4000 Vending 5000 Laundry 5500 Real Estate Mgmt 6100 Transportation 9000 Easy Money 9100 IT 9200 Business Services 9300 Kinetic Kafe 9500 Conferences & Events 9999 Administration, Business Office, HR, IT & Accounting ========2========
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