What are Sign Up Sheets?
There are many different reasons why a person or group may need sign up sheets displayed to the public or members. They are frequently printed papers hung on the wall of a school, office, or club meeting hall. You could also create a page to collect sign ups for an event or other use on the internet.
Tips for Creating Sign Up Sheets
Through the personal use of sheets like this in the past and from the advice of multiple business and organization experts, we have come up with the following tips to help create sheets for people to sign up for a variety of reasons. They gather the essential information in an enticing way.
- Clearly display the purpose of the sheet at the top.
- Add a more in-depth description of expectations.
- Make a neat chart design.
- Include a name space.
- Make a large contact information block.
- Add spaces for event-specific information.
- Use multiple pages for overflow sign ups.
- Provide contact information for questions or suggestions.
How to Build Quality Sign Up Sheets
With the basic suggestions above, it is now possible to create an interesting signup sheet that will convince people to join in on whatever event or projects the whole thing is about. Above all else, the people who might want to put their name on the list need to understand what they are agreeing to.
The sheet should begin with a large, bold, or colorful title that identifies the purpose, such as “Bake Sale Fund Raiser” or “Weekend Inventory Overtime.” Under the title, add additional information describing exactly what the people are getting involved in and what will be expected from them. An invitation to contact the organizer with questions or comments may go here or at the end of the chart.
The actual sign up chart comes next. Use a design program for print or an automatic form creator for online sheets. The open spaces for personal information must be large enough to accommodate the information they have to tell the person in charge. At the very least, these should include name and contact information such as email or phone number. In some cases, contact information may not be needed or people may be hesitant to display it publically.
For sign up sheets associated with unique events, you will need an open space for details. These can include what baked good the person is bringing to sell or what hours they will come to the inventory project.
Examples of Sign Up Sheets
Both print and online signup forms need some level of design and even more clarity of purpose. These templates can help you build one that will get more people joining in than you expected.
Print Sign Up Sheets
Name of the Event
Address or Contact Information as needed
A longer description of the event and what the people signing up for it are responsible for.
Name — Contact Information — Other Information
The chart should have many lines to encourage more sign ups.
Thank you for signing up for this event!
Include final instructions or reminders of dates, times, and expectations.
Sign Up Sheets Example
An example of a printed sheet hung in a meeting hall for a volunteer organization:
BAKE SALE FUNDRAISER
November 10, 2017
10:00AM – 2:00PM
In the large auditorium.
We’re having a back sale to raise funds for Mary Smith’s medical treatment. Please sign up asap! Every person will be responsible for a minimum of 24 individual items to sell. Cookies, cupcakes, brownies, bars, or similar are welcome. No layer cakes or pies!
——————————————————–
Name — Hours Available — Baked Good — Quantity
——————————————————–
Joan P. — Noon to 2 PM — Flower cupcakes — 36
Chris M. — 10 AM – 2 PM — Chocolate chip — 24
Many blank lines would come next on the chart.
Thank you all so much for signing up and showing up to help Mary out in this difficult time. Any questions or changes after you signed up, just call (555)555-5555 or email Kim P. at (email address).
OR
An online signup form is not usually structured as a chart. Instead, it uses descriptions and open fields for the people to type into. A Submit or Enter button sends the information to the organizer.
WEEKEND INVENTORY OVERTIME PROJECT
Saturday and Sunday Warehouse Work
Time-and-a-half for All Employees
No one likes doing inventory in the warehouse, so we thought a boost to your pay may convince you. It will be tiring, physical work and long hours. Regular warehouse crew gets priority. Water bottles will be provided but you are responsible for lunch.
Name:
Employee Number:
Saturday, Sunday or Both:
Hours available to work:
Do you usually work in the warehouse?
Do you have any limitations that make only light work necessary?
Thank you for signing up for the inventory work. Your head of department will give you additional information before Friday lunch about your overtime hours.
Online Sign Up Sheets
Internet-based signup sheets require programming or web design coding to create the form structure. There are free services out there that will create the code for you when you plug in the information you need to ask the people interested in the event.
Overall, the structure of the sheet itself is very similar to a print option.
Headling title of the event.
In-depth description about what will occur, what is needed, and what the people’s responsibilities are.
Contact information and a call for any questions or comments.
Open fields should be long enough for anyone to type their information.
Name:
Address (optional):
Email Address:
Phone Number:
Details about event specifics:
Any questions or concerns?
Using an online form may make it more accessible to everyone and can make responses and follow up easier too. People may also appreciate the non-public nature of internet-based signup sheets so their full name or personal data is not displayed for passers-by to see.
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