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What Is A Printable Wedding Checklist?
Are you scrambling to coordinate the details of your upcoming wedding but are worried about forgetting something important? Nothing is worse than discovering that you did not confirm a band or flower delivery when your big day arrives. With a printable wedding checklist, you can be sure that you do not miss important tasks. Also, you have a better idea of how much time is left and what tasks still need to be completed.
Tips For Making A Printable Wedding Checklist
Some lucky people plan weddings at the last minute and are able to gather resources. However, you should start planning at least 10 months in advance to make sure that you give your vendors enough time to accommodate your needs. Also, scheduling services in advance makes it easier to coordinate multiple things. For example, you may find that your venue and officiant are not available on the same date if you only allow a few months for preparation. These are some additional tips from experts to help make your checklist a valuable tool:
- Start with major tasks, and save the smaller details for later.
- Put check boxes next to each list item.
- For especially critical tasks, add a color-coded line or box.
- If you plan to delegate tasks, make lists for each participant.
- If you make multiple lists, keep a comprehensive master list to ensure that no tasks are skipped.
- Revise your list and reprint as necessary if it gets messy or items must be removed.
How To Make A Good Printable Wedding Checklist
To be as useful as possible, your checklist must be more than simply a list of tasks with check boxes. For example, you may call to arrange a caterer, and the caterer may tell you to call back a month before your big day to confirm. In that instance, you can add a note next to your category for hiring a caterer to call back on a certain day, and you should do that before you check the item off the list. If you make a more detailed list that includes original scheduling and two separate confirmations, that would be even better. However, your list will depend on the complexity of details, how far in advance you start planning and each vendor’s rules. These are some helpful steps for building a workable checklist for a small or elaborate wedding.
1. Keep items in a chronological order as much as possible. Make a draft list or two before you make or print the final list. If your items are in chronological order, it is easier to keep your list neat. For example, you may miss an important task that must be performed later if it is positioned between several tasks that you must complete at the start of the planning process.
2. Divide the list into categories. Some people choose to divide their tasks in categories for one, two, three or more months before the big day. This is helpful for keeping your list in chronological order as well. If you have an extensive list and plenty of time, you can also add subcategories below the month frames. For example, you could make categories for reception and lodging tasks for three months before the wedding, and you could add them to the category for tasks to be completed one month before the wedding if there are additional steps to complete. Keeping your list categorized helps give you a snapshot of your progress for each category.
3. Plan high-ticket tasks first. Most people make a budget before planning a checklist. You will likely find that some items are more expensive than you first assumed. There are often extra taxes or fees associated with venues, florists or other vendors. For this reason, book your venue, officiant, florist, photographer and caterer before you start checking off other tasks. You may find that you need to modify your budget after doing so. For example, you could opt for cheaper invitations or fewer decorations than what you originally wanted if you find that your must-have flowers will cost $350 more than planned.
4. Include important contacts on your wedding checklist. Write down numbers for your florist, officiant, venue, caterer, wedding party and any other frequent contacts if they are not saved in your cellphone. Doing this eliminates the need to dig for numbers as you make calls related to your checklist items.
5. Leave room for notes. For each list category, include a section where you can write notes to yourself. If your checklist is short and simple with only a few tasks to complete, leave a line next to each item. This will make it easier to write down reminders about when to call a vendor back, when dresses will be ready for fitting or other important details.
Printable Wedding Checklist Examples
This section will give examples of what items should be put on a checklist for planning a wedding. Also, there is a more detailed checklist template provided for you to use for reference as you design your own.
Basic Design Example
Make guest list
Book ceremony venue or courthouse
Book reception venue if applicable
Order food and cake
Plan and pay for decorations
Confirm wedding party participants
Buy or rent wedding clothes
Reserve band or plan music
Plan wedding ceremony
Ensure rings are ready
Plan fittings for wedding clothes
Reserve transportation if applicable
Confirm all previous arrangements
Important contact numbers
Detailed Printable Wedding Checklist Template
Six Months Before Wedding
❒Make guest list
❒Reserve wedding and reception venue
❒Book string quartet
❒Pick wedding colors
❒Order wedding gown
❒Organize wedding party
❒Reserve rental clothes for wedding party
❒Choose wedding bands
❒Choose a wedding cake vendor
❒Plan for marriage license
Three Months Before Wedding
❒Plan wedding and reception music
❒Reserve hotel rooms for guests
❒Choose and order flowers
❒Plan and order decorations
❒Coordinate menu with caterer
❒Set up fittings for wedding attire
❒Coordinate photo ideas with photographer
❒Reserve a limo
❒Plan wedding vows
❒Confirm that marriage license is ready or almost ready
❒Review wedding budget
One Month Before Wedding
❒Coordinate parking for guests
❒Final fitting for wedding attire
❒Have rings cleaned and soldered
❒Coordinate final head count with caterer
❒Coordinate plans for service with officiant
❒Schedule a wedding rehearsal and dinner
❒Confirm with florist
❒Confirm cake delivery
❒Make appointment with stylist for wedding day
❒Confirm with string quartet
❒Arrange setup details with responsible parties