Free Exiting Employee Checklist Template Download
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Exiting Employee Checklist
Checklist is completed by the supervisor of the terminating employee. Checklist is approved and signed by the department head.
Checklist is completed prior to the terminating employee’s last day of work. Send the completed signed checklist to your Human Resources Consultant.
Employee Name:
Department: Position:
Last Day of Work:
U Number:
Type of Termination
Voluntary
Employee provides resignation letter, send copy to the Human Resources Consultant Verbal resignation, supervisor should provide to employee confirmation of
resignation in writing, send copy to Human Resources Consultant Involuntary
Department/SAP Info
Determine effective date of resignation
The Timekeeper will run time evaluation (SAP Transaction PT60) through the end of the month in which the employee is terminating. The vacation “Remaining Balance” in SAP transaction PT50 reflects the correct balance to be paid to the employee upon separation. The timekeeper will provide the balance information to the Payroll Coordinator.
The Payroll Coordinator will complete the Termination Form on SAP and submit. Inform employee to contact Human Resources Consultant regarding Benefits status If employee is on H-1 Visa, notify HR and ISSO
Departments will submit the vacancy for posting through Org. Management (OM) in Manager Self Service (MSS) on SAP
Access Information Yes N/A
Disable email account
Remove employee’s name from: email group lists distribution lists internal/office phone list website
building directory Close computer access Disable Access to SAP
Change or transfer phone extension Change voicemail
Deactivate long distance access code
Office Access Yes N/A
Disable security codes if necessary Change office mailbox
Clean work area and remove personal belongings
Collect the following Items by Last Day of Work: Yes N/A
__
___
__
__
___
____
Keys ( _office, building, _desk, _ file cabinets, other _) BU Terrier ID Card
SecurID Business cards Nameplate Name badge
P-card Diner’s Card Cell phone Beeper
PDA
Laptop Uniforms Tools
Other Other Other
Form Completed by: Date:
Approved by:
Department Head
Date:
11/2011
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