(to send to employee following position acceptance and prior to arrival)
Dear [Employee’s first name],
We are delighted you have accepted the offer to join Duke and the [department name] team as a [new employee’s job title]. I believe that you will make a substantial contribution to Duke’s values of education, patient care, research, and service.
Summarized below are key economic provisions and informational details of your employment that we have previously discussed:
Title: [position title]
Start date: [first date of employment]
Work schedule: [work hours, work days]
Work Location: [location to report to on first date of employment]
Reporting to [name/title]
Hourly rate/salary: [$ amount]
Duke’s comprehensive benefits package which includes [number] days annual vacation accrual (hours per pay period), [number] paid holidays, and [number] sick days.
For the first few months in your new position, you will be assigned an orientation buddy who will help you get acclimated to your new position, our department and Duke. You and I will also meet throughout your orientation period to ensure you are settling in to your new role and to discuss job expectations and goals.
Again, welcome to our team! If you have questions or need additional information, please do not hesitate to contact me. We look forward to seeing you on [first date of employment].